Electronic I-9 & E-Verify
Ensuring your hiring process is compliant with state and federal employment regulations has never been more important. Our Electronic I-9 & E-Verify service helps you maintain compliance while managing your program as efficiently as possible.
The Electronic I-9 portion of this service provides a simple solution for managing your I-9 forms efficiently and securely, building compliance into your process. Our preferred partner online platform allows you to transition from a paper I-9 process to a digital I-9 process, lending to improved organization and ease-of-management. The interface creates an online electronic I-9 form or serves as a repository for your hard copy I-9 forms, which can be easily uploaded directly to the site.
The online I-9 form includes electronic signatures of the authorized representative, preparer (where appropriate) and new employee, and may replace the paper form altogether. All information (whether using the electronic I-9 form or uploading images of your paper forms) is stored on the partner website for quick, easy access.
In addition to I-9 form maintenance, this service facilitates increasingly-common state mandated employment eligibility verification. Eligibility-to-work status is completed through E-Verify, the Department of Homeland Security’s (DHS) system. If your company is in an industry frequently audited by the United States Immigration and Customs Enforcement (ICE), E-Verify may provide incredible value to your background screening program. E-Verify produces proof of process quickly and easily in the event your company is selected for audit.
When completing this service, data collected on the electronic I-9 form is automatically submitted to E-Verify. Eligibility to work status is then returned real time on the partner web site, and includes an intuitive work flow to manage the tentative non-confirmation process when required.
Advantages of using Orange Tree’s Electronic I-9 & E-Verify service include:
- Confirming your employees are authorized to work in the US
- Maintaining compliance with state and federal regulations
- Improving efficiency by simplifying the start-to-end process
- Supporting sustainability efforts by minimizing paper usage in your program
- Producing proof your company has followed process in the event of an audit
While the majority of employers prefer the Electronic I-9 and E-Verify services be handled together, Orange Tree is able to offer the Electronic I-9 capability standalone, if necessary.
If you are interested in learning more about E-Verify, check out the whitepaper available in our resources center for more information.